Write an IT outage or maintenance announcement
Task · IT communications
Time saved · 15 min per notice (estimate, not measured)
Steps
- Use your company-approved ChatGPT workspace
- Remove personal or confidential data you are not allowed to share
- Paste the prompt and your input
- Review, fact-check and edit before using
Prompt / template
Write a short announcement for all staff: [system] will be down [time window] for [reason]. Include impact, what to do, and who to contact. Plain language, under 120 words.
Source · https://academy.openai.com/public/clubs/work-users-ynjqu/resources/use-cases-it
Last checked · 2026-10-16