Set up an inbox triage bot from the Inbox Manager template
Task · Grok Bot: inbox
Time saved · 30 min to set up, then 2-4 hrs a week (estimate, not measured)
ℹ️ Template names and descriptions come from the Grok Bot template gallery as of 2026-10-20. Templates can change; check the gallery description before you rely on a feature.
Steps
- In Grok Bot, open the template gallery and search for "Inbox Manager"
- Read the template description, then add it and follow its setup to connect the apps it asks for
- Per the template description, it sorts your inbox into categories, surfaces urgent and blocked threads, and drafts replies and cleanup, and every send waits for your approval
- Paste the first prompt below to tailor it to you, then check its first result before you rely on it
Prompt / template
Here's how I want my inbox handled. Categories: [e.g. Needs reply, Waiting on others, FYI, Newsletters, Receipts]. Urgent means: [e.g. from my manager, a customer, or anything with a deadline this week]. Always surface mail from: [names or domains]. Draft replies in my voice: short, friendly, no filler. Leave anything sensitive (HR, legal, money) for me. Don't send, archive or delete anything without asking me first. Start by showing me how you'd sort my last [50] emails, so I can correct you.
Source · Grok Bot template gallery (template: Inbox Manager; find it by name in the app)
Last checked · 2026-10-20