Shift the tone of a message three ways in Gmail
Task · Tone shifts
Time saved · 5-10 min per email (estimate, not measured)
Steps
- Write or paste your draft in a Gmail compose window
- Open 'Help me write' (or the Gemini side panel)
- Use Refine (Formalize, Shorten, Elaborate) or paste the prompt below
- Pick a version, then reread it for anything that changed meaning
Prompt / template
Give me three versions of this email: (1) warmer and more personal, (2) more direct and brief, (3) more formal for someone senior I haven't met. Keep the facts, dates and ask identical in all three. Draft: [paste]
Source · https://support.google.com/mail/answer/14355636
Last checked · 2026-10-19